Best Email Hosting For Small Business

Thursday, December 3, 2020

Setting up and running a small business is never easy. There’s so much that has to be thought about from finding work to filing tax returns, you’re spinning countless plates everyday. Another one of those many plates is business email hosting. Here is a key question: do you have the right email hosting for you? Get the perfect host and your workflow and contact will be much easier, get the wrong host and you could be left frustrated and missing key emails.

This article has been written for small businesses that need to either buy or change their email hosting. If you’ve never had to choose an email host before, then the task can seem a bit daunting and slightly confusing. However it doesn’t have to be. Below we’ll explain more about what email hosting is, what you should be looking for, and some companies to begin your search by looking at.

What is email hosting?

Email hosting is an online service, usually provided by a hosting company. You pay to have space on the hosting provider’s server for your emails and data. Email is a key part of almost all businesses these days and how a lot of vital communication is made. This is why it’s important to find the right email hosting provider, because it’s such a vital part of a business.

Email hosting often means you can have a customised email address such as, this adds a layer of professionalism that most people consider mandatory for doing business. Your email address can be customised like this, but the backend will remain the same according to what email provider you decide to go with.

What should small businesses look for in their email hosting?

There’s a lot to consider when choosing the right email provider. You need to think about how many accounts you need to have and how many people need access to them. Security should also be of the utmost importance. You are dealing with your business here and poor security can be devastating and sometimes result in data loss, theft, and financial penalties. On the topic of finances, you should also be aware of the costs involved with using a particular host and if those fees remain the same or change depending on time and usage.

Alongside the email hosting, some providers add on other services as well, which could be helpful in your day to day business tasks. Email archives are often used as a backup for data and business documents, if you are planning on doing this, then check you will get an adequate amount of storage to cover everything you want to store. Lastly, if you need some help, or come across any bugs, what support do they have in place? If you are relying on your email accounts and something goes wrong, would you like to be able to pick up the phone or write to someone? Consider this when evaluating options as well.

These are some of the main considerations to think about when choosing an email hosting provider. Below we’ve written out some of the best companies around at the moment for you to begin your research with.

The best email hosting for small business

G Suite

For many people, G suite and Google Mail are the first things that come to mind when they think of email hosting providers for small businesses. There’s a simple reason for this, the package on offer is great and a lot of people use it very effectively. The G suite is a range of services provided by Google that give a range of business functions. These include document software, spreadsheets, and slideshow presentation, as well as others. Everything is cloud based and easy to navigate.

Office 365

Microsoft’s Office 365 almost needs no introduction. If you use microsoft computers and Microsoft Office apps such as Word, Excel, and Powerpoint to do your business work, then Office 365 is a natural choice for you. You will already be familiar with a lot of the interface and you get some powerful work enhancing tools alongside your email address.


While it can be great getting all the bells and whistles included with your email. Sometimes you don’t need all of that. Sometimes it is best to keep things simple. This is why Rackspace is on this list. For businesses that only need email hosting and nothing else, Rackspace is a great option to look into.  

Finding the right provider doesn’t have to be a stressful experience. Understanding what your business needs in an email account and what you can afford is a great start to finding the provider that is right for your small business. Begin your search with the above companies and remember to do thorough research before signing up to anything.