Jira - Manage your tasks smartly

Saturday, March 14, 2020

As a business grows, there is a lot to organise and optimise. One of the more challenging areas as a business takes on more team members is project management and task assignment.

How do you know who is working on a task? Can people communicate effectively about the work? Are there any holdups in the usual workflow? These are all questions that can easily emerge when a team grows. What at one point might have been simple because you were in the same room as everybody on a project becomes a lot more difficult on a larger scale. Particularly if teams are based in multiple locations.

There are a number of ways companies try to resolve this issue. Some of the most effective solutions involve management software. This article will discuss Jira as a solution to a team’s collaboration issues.

What is Jira?

In its first form, Jira was designed to assist teams with tracking bugs and issues. However with time this has changed hugely to become a work management tool for a variety of environments.

Some of the most common situations are listed below:

Requirements and Test Case Management

A modern trend in workflow has led to development teams using an iterative format. Essentially, the team works in cycles, where after every iteration, the project is evaluated and changes are made. Jira acts as a central location of coding, collaboration, and staging. For teams doing testing, there are a number of integrations that QA’s can use that fall easily into the software development process.

Agile Environments

Another common work methodology that has emerged recently is agile frameworks. If your team works within this style, Jira accommodates this by providing scrum and kanban boards ready to use. These boards are where tasks are managed and can be customised to a team’s unique processes.

Boards are useful because every team member can see the workflow, it is transparent at every stage. Alongside this, there are time tracking options and real-time performance charts for teams to understand where they are most productive.

Project Management

The Jira Software Cloud is customisable to any project you might have. When beginning, a team has the option of creating a bespoke workflow or using a template. Within this, tasks can be tracked and every element within a wider task can also be monitored and passed along a workflow between colleagues. Team members can be given different levels of permissions, allowing some more functionality. Reports can also be created to follow progress and activity.

Software Development

Roadmapping tools are central to this system, meaning teams are able to work within budget, feature requirements, and stakeholders needs, easily. If your team requires CI/CD tools, Jira is able to integrate with a number of them. Once your project is ready to deploy, the Jira task will display live production code status.

Product Management

Within the Software Cloud, teams are capable of designing roadmaps for each project. With this functionality, product management teams can define long term goals and strategies to get there, alongside monitoring the progress of every stage up until completion.

Task Management

Keep yourself and your team organised by creating tasks to work on. Each task can be populated with details, due dates, and notifications. For the larger projects, each task can be broken down into smaller assignments. All tasks on the board can be visible, to clearly understand the status of each section and to organise work schedule.

Bug Tracking

Bugs are actions to take which have come from issues within a software development project. For software development teams to work effectively, they need to see all the tasks, to make sure they are prioritizing properly. Jira has a workflow engine that is extremely useful with bug tracking. Tasks are automatically distributed to team members and prioritized, a team can then monitor a bug through the workflow until it is fixed.

How much does Jira cost?

There are two different ways a company can host Jira, either in the cloud or on-site.

Cloud Based

If your team is 10 or less, then the price is $10 a month. For teams between 11 and 100, the monthly cost is $7 for every user. If a company has more than 100 employees, the costing works on a sliding scale that should be researched specifically with Jira.

On-site

If a company wants to host Jira Software themselves, there are two pricing structures: Server and Data Center. The Server license requires a one off payment, which is decided on by the amount of users. This license also comes with one year of free software maintenance.

The Data Center license also follows a sliding scale. If a company has 500 people using it, they would pay around $12000 a year, on the other end of the scale, a company with 50000 users would pay about $432000 a year.

Jira is a very powerful project management tool that can help businesses streamline their workflow and deliver projects and time. It’s extremely difficult for companies to manage workload if they don’t have a system already in place. This is particularly so if they are experiencing growth, as so many startups aim to do. By utilising Jira, innovative solutions to work management become available, meaning teams can get on with their work, instead of trying to manage it.